The United States Quad Rugby Association

Executive Committee Job Descriptions
  

This document briefly outlines the job descriptions of those that serve on the USQRA Executive Committee.  Each officer shall be elected for a term of two-years, and will be elected by the team representatives of the association at the Annual General Meeting. The election of President, First Vice President and Secretary will take place in even years.  The election of Commissioner, Treasurer and Second Vice President will take place in odd years.  For more information please refer to the USQRA Constitution and Bylaws. 

 

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USQRA Commissioner

 

Function:   Executive Authority

 

Duties:        Direct

                   Coordinate

                   Facilitate

                   Control

                   Monitor

 

Responsibilities:

The Commissioner is directly responsible to the Executive Committee and the Governing Board for all business and operations of the USQRA.

 

The Commissioner will:

 

• Attend to the regular business of the USQRA not delegated to the President.

 

• Supervise conduct of competition between member teams of the USQRA.

 

• Designate the USQRA’s individual regions and sections based on the annual membership of registered teams each season.

 

• Appoint the Regional Assistant Commissioners and assign duties as specified by the Executive Committee.

 

• Make and enforce decisions based upon interpretations of the constitution, rules and bylaws of the USQRA, and matters not covered by same, and in doing so shall take into account past decisions and shall conform to that precedent when possible.

 

• Review any matters not covered by the constitution and bylaws with the governing board whenever possible.

 

• Serve as the central office for the collection, recording, and filing of all official USQRA competition and game records.

 

• Takes emergency action as directed by the governing board.

 

• Approve expenditure of funds held by the association.

 

• Submit an annual report to the governing board and the associations’ general membership at its annual meeting.

 

• Arrange for the composition, publication, and distribution of USQRA newsletters.

 

• Structure and seed all USQRA sanctioned tournaments with the Executive Committee.

USQRA President

 

Function:

Official representative of USQRA

 

Duties:

          Conduct meetings

          Facilitate policy

          Prepare agendas

          Schedule discussions

 

Responsibilities:

The President shall act as the official representative of the USQRA and oversee the continuity of the associations’ goals.

 

The President will:

 

• Call and conduct meetings of the associations governing board, and assign and supervise the duties of other officers.

 

• Carry out the official actions of the governing board.

 

• Prepare and distribute an agenda of all business to be discussed at the annual meeting.

 

• Schedule discussions of all matters at the annual meeting.

 

• Direct the design and implementation of a detailed operating procedure to administer the business and operating procedures of the association.

 

• Coordinate the efforts of other officers in developing and maintaining the operating structure, constitution and bylaws and the rules and regulations governing the association and it’s membership.

 

• Monitor all business and operations of USQRA and delegate new issues to the appropriate officer for assignment.

 

• Develop and control an annual operating plan to facilitate the business of the USQRA as designated by the governing board

 

• Assist with development and coordination of fund raising activities to insure the financial strength of USQRA.

 

• Assume the duties of the Commissioner in the event the Commissioner should refuse or be unable to perform the duties of the office as directed by the governing board and set forth in the constitution and bylaws of USQRA.

 

USQRA 1^st Vice President

 

Function:

Policy and Procedure

 

Duties:

Rules and Regulations
Grievances

          Committees

          Referees

Classification
Post Season Play

 

Responsibilities:

The 1^st Vice President will oversee the general business of USQRA as directed by the President. The 1^st Vice President will monitor and facilitate the activities of all committees, and provide regular reports to the President and work with the President to insure the policies and procedures are carried out as determined by the governing board and set forth in the constitution and bylaws, and international rules and regulations.

 

The 1^st Vice President will:

 

• Direct the activities of all committees to ensure activities are conducted to the highest standards as developed by the governing board.

 

• Develop a grievance procedure to insure each member of the association has a voice in policy and procedure governing decisions.

 

• Coordinate the activities of USQRA regional, sectional and national tournaments to promote fair competition and successful events.

 

• Control information to team representatives keeping the membership advised about current events and changes in policy and procedure.

 

• Facilitate all requests about USQRA, Wheelchair Rugby and resources directing said requests to the appropriate person or committee.

 

• Assume the duties of the President in the event the President should refuse or be unable to perform the duties of the office as directed by the governing board and set forth in the constitution and bylaws of USQRA.

 

 

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USQRA 2^nd Vice-President

 

Function:   

Operations

 

Duties:

          Team resources

          Tournaments

          Clinics

          Volunteers

          Coaches

 

Responsibilities:

The 2^nd Vice President will oversee the general operations of wheelchair rugby played in the United States, and will work with the President to insure the game is played with the highest standards possible as determined by the board of directors, set forth in the constitution and bylaws and the international rules and regulations.

 

The 2^nd Vice President will:

 

• Coordinate and oversee clinics for players, coaches, referees and classifiers to teach and promote the game of wheelchair rugby

 

• Develop teaching and support resources to enhance efforts of teams, coaches, and classifiers to insure that rugby is played at the highest degree of sportsmanship.

 

• Facilitate efforts of new and existing coaches to develop and enhance their skill and constantly seek to enhance the level of play.

 

• Control resources designed to assist team play and be vigilant in efforts to expand those resources as necessary.

 

• Coordinate the efforts of all referees and classifiers to develop and maintain consistency in how the game is played.

 

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USQRA Secretary

 

 

Function

Communications, facilitation and records

 

Duties

          Correspondence

          Record keeping

          Meeting facilitation

          Maintain association database

         

 

Responsibilities:

The secretary will assist the governing board in developing, maintaining and monitoring the operating structure of the association. The secretary will also be responsible for keeping the records of all meetings of the association and the Executive Committee, and distribute said minutes according to the policy and procedures of the association.

 

The Secretary will:

 

• Record and maintain the minutes of all meetings of the association and the Executive Committee

 

• Assist in the development and maintenance of the operational structure of the association.

 

• Organize, monitor and manage a computerized database of the membership and the structure of the association, which will include, but not be limited to information about the function of the executive board, committees, policy and procedure and general business of the association.

 

• Generate correspondence to members of the executive committee, team representatives and others as necessary, or as directed by the President.

 

• Distribute and receive the annual registration forms, and register any changes in team or membership structure in permanent documents.

 

• Work with the USQRA website manager to maintain information on the web and communicate pertinent information to the general population.

 

• Maintain personnel records and reports of all members of the executive committee and special committees as assigned by the President. All records shall be held in strict confidence and reviewed only by designated members of the governing board and the executive committee.

 

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